So you’ve been promoted to PA huh?! Well good for you, however now you need to live up to the job in hand! You need to impress, be willing, and be capable to do everything involved in being the most vigilant personal assistant. The idea is that you make your boss’s job easier. Lighten their work load, alleviate their stress, keep track of their goings on and keep everything running smoothly and effectively. But what does this involve exactly? Well, other than professionalism and confidentiality, you will need to be organised, VERY organised, self motivated and of course computer literate.
Other than the obvious, it is imperative that you have a confidence when dealing with others; you will need to be ‘thick skinned’ and professional when dealing with difficult people and CEO’s. You must be able to keep a calm head when under pressure. Pleasant communication is key; influencing and negotiating with others for their time and their resources. However you must also take into consideration that you are effectively your boss’s go between. Correspondents will go through you first, and all written communication will be by yourself, on their behalf, so brushing up on your written communication skills is as important as your verbal ones!
Of course you will need to be clued up on all the relevant computer programs and IT skills as well as having a good knowledge of internet skills and e-commerce. Technological skills is a must these days.
But how can we help? Here at Office 365 we have a fantastic selection of essential stationery items for the successful PA. Take a look at the list below;
Diary – You will need to organise your boss’s to do list, meetings, interviews and various other arrangements, and so will make a diary of all time commitments reminding them of arrangements made. We have a vast selection of diaries here from desk to pocket, week-to-page, to, day-to-two-page options.
Dictation Machine – Take dictation – this will often prove a much more effective method of reminder than note taking. We have a selection of dictation machines and dictation tapes here at Office 365.
Minute Book – Of course you will need to attend events and meetings, you will even need to book, manage, prepare and minute meetings. Here you will find a supply of minute books perfect for this.
Accounts Books – As PA, you could even be responsible for managing a budget, in which case an accounts book certainly wouldn’t go amiss!
You will find a huge variety of stationery and office supplies here at Office 365 and if you can’t find what you’re looking for, all you have to do is ask. We’re always on hand to help in any way we can. 0870 766 1624 – You’ll find offers across the board, an unbeatable price match policy, plus 10% off your first order‼